Skip to content

IP Coordinators & Advisor Resources

CSU IP works in close partnerships with our campus IP Coordinators and study abroad advisors in order to successfully send CSU students abroad worldwide. CSU IP emphasizes long-term study abroad options, encouraging students to study abroad for an academic or calendar year, if possible. CSU IP also offers options for semester study abroad on select programs. 
 

IP COORDINATOR ROLE

Each CSU campus has a designated IP Coordinator who serves as the main point of contact between CSU IP and their individual campus. The IP Coordinator is responsible for providing information regarding CSU IP to their campus students, study abroad team, and campus colleagues. They are responsible for completing or facilitating the completion of the IP Coordinator Recommendation for all completed student applications in the IP Portal (see below for further information). 

Additionally, after serving in the role for three years, IP Coordinators also have the opportunity to serve as a voting member of the Academic Council on International Programs (ACIP). IP Coordinator’s are elected by their peers annually at the CSU IP Workshop and serve on ACIP as representatives of all campus IP Coordinators, not as a representative of their individual campus interests. There is one IP Coordinator representative on each ACIP Committee. Committee responsibilities vary. Additionally, IP Coordinator representatives are required to present at the annual IP Workshop and report out to their fellow IP Coordinators regarding the current year’s meetings.
 

CSU IP PROMOTIONAL MATERIALS

CSU IP BROCHURE
CSU IP has created a virtual brochure for campus use during the 2020-2021 academic year. At this time, print brochures are not available, as campuses are running virtually. Once classes resume on campus, CSU IP will offer the option to order print materials. Download 2020-2021 CSU IP Brochure 2020 here. 

CSU IP COUNTRY FLYERS
CSU IP country flyer publications will be available in September.

CSU IP INFORMATION SESSION PRESENTATION
CSU IP offers weekly virtual information session. Information regarding the most current schedule can be found here. The information session presentation may be downloaded for campus uses as well. CSU IP Info Session for Campuses 2020.pdf
 


APPLICATIONS & DEADLINES

CSU IP offers academic year, calendar year, and semester program options. Below you will find the application deadlines for each application cycle along with signification dates during the application season. CSU IP recommends that students apply by the priority deadline, as not all program will be available for secondary and late deadline options. See the Application Timeline for details regarding important dates.

APPLICATION REVIEW
All student applications are reviewed by the Academic Council on International Programs (ACIP) Student Affairs Committee (SAC). The committee is comprised of faculty members from various CSU campuses, one IP Coordinator, and one CSU IP alum student member. Admissions decisions are review by the faculty and IP Coordinator using an application review rubric.

IP COORDINATOR RECOMMENDATIONS
As part of their IP application, student must request an IP Coordinator Recommendation. The recommendation is facilitated electronically through their IP Portal. The recommendation may be completed by the IP Coordinator or the students' study abroad advisor. The recommendation serves as an opportunity for your office to assess applicants suitability for student abroad. While the recommendation is weighed during the application review for all program, it is especially important for programs that are competitive with limited spaces available. Recommendations are due two week after the priority deadline and one week after the secondary and late deadline. 

RENEWAL AND TRANSFER APPLICATIONS 
CSU IP undergraduate participants who wish to continue their studies for a second semester or consecutive year may reapply using the CSU IP Renewal and Transfer Application in their CSU IP portal. Applications are due by the March 15 deadline. Applicants are required to request recommendations from their IP Coordinator and CSU Academic Advisor.

Renewal and transfer applications are accepted for the following countries:
  • China
  • France
  • Germany
  • Ghana
  • Israel
  • Italy
  • Mexico
  • South Africa
  • Spain  
  • Sweden
 
ACADEMIC RESOURCES
Concurrent Enrollment at CSU Campuses
IP Coordinators are responsible for ensuring that their students going abroad are concurrently enrolled at their home campus for the terms that their students will be studying abroad. They also inform their Registrar Office of any enrollment changes (e.g., withdrawals). 

Effective Fall 2020, all students participating in any programs with an Intensive Language Program (ILP) previously known as a Preparatory Language Program (PLP) will no longer require concurrent enrollment in a summer term preceding their fall term abroad. ILPs will be part of the fall term, and ILP units will be applied towards the students' fall term unit loads. Programs which had PLPs included France (Aix and Paris), Germany, Italy, and Spain (Granada and Madrid).

CSU IP recommends that IP Coordinators facilitate concurrent enrollment for IP participants with their Registrar Offices at least three months prior to the participant's first term abroad after students have made a commitment to participate in the study abroad program. Participant lists can generated through TDS (Terra Dotta Software). 


Enrollment in Campus Courses While Abroad
Through their Study Abroad/International Education Offices at their home CSU campus, CSU IP students may be able to take online CSU campus courses while they are enrolled as full time students abroad, depending on circumstances. For more information, refer to the "Academic Guide for CSU IP Participants" for the participant's year of study found on our Academic Information webpage. 

Academic Reports for CSU IP Participants 
Effective June 1, 2019, IP Coordinators will be copied on transmittal emails sent to their campus registrar/record office that contain academic reports for CSU IP participants who have completed their studies abroad. Transmittal emails will be sent through MOVEit, a managed file transfer software solution for securing the exchange of data between the CSU Chancellor’s Office and the CSU campuses. IP Coordinators will also be able to view academic reports in TDS approximately one week after academic reports are transmitted to their campus registrar/records office. IP Coordinators without access to MOVEit are asked to refer to the two documents below that explain access to MOVEit.

Note that IP Coordinators must use their personal CSU campus email address when using MOVEit. (Generic or shared email addresses must not be used.)

 

ADDITIONAL RESOURCES

CSU IP Portal Training 
A beginner's guide to the CSU IP Portal. Need an IP Portal login? Email csuip@calstate.edu to request advisor credentials and access. IPC Workshop 2020 TDS Training.pdf